City of Vancouver spent $5.9M on office furniture, report

In 2020, a shipping and delivery of pricey office environment household furniture to City Corridor raised eyebrows.

A new report completed by the Town of Vancouver Auditor General Mike Macdonell concluded that the town expended $5.96M purchasing, repairing, and setting up business home furnishings over a 30-month period of time.

The report was commissioned back again in 2020 by then-mayor Kennedy Stewart immediately after a shipment of superior-finish Herman Miller place of work chairs, retailing for $1,000 every single, ended up viewed becoming shipped to city corridor. As of September 2020, the town had expended $316,800 on furniture as portion of a $2.6-million renovation of metropolis hall’s 2nd ground, which was accepted in the city’s funds finances.

The total report, which was concluded this thirty day period, can be observed here but concluded that “the Town utilized weighted conditions assessments to choose place of work household furniture, experienced a fairly thorough procurement policy, commonly adopted its procurement and buying policies for getting office environment furnishings, and made use of up-to-day provider agreements.”

The audit decided that the business office furniture purchases had been created with “thanks regard for most effective worth within recognized City guidelines, recommendations and priorities” nonetheless it did consider some exceptions and created 5 recommendations for improved practices bordering procurement policy and how the city qualifies home furnishings suppliers.

The report also proven that the town has not defined how normally assessments must be performed or up-to-date, for occasion, it does not conduct assessments on recently introduced home furniture things, nor did it have sufficient documentation for a person assessment.

Confined scope of audit: Only seemed at procurement

It is also worth noting that the audit only seemed at the procurement of workplace furniture and did not contain “thing to consider of the choices driving these procurements,” in accordance to a letter from Macdonell at the beginning of the report.

An assessment of the city’s administration of office environment area, which includes its “ergonomic specifications” and “house planning approaches” is reportedly part of Macdonell’s audit plan for 2024.

This audit investigated if office home furniture buys have been created dependent on acquiring the very best benefit for funds for the city, having into account ergonomics, house planning, and sustainability.

“A lot of of the reviews and tips contained in the report will tell senior management to update guidelines with latest regulatory demands, make procurement methods, adjust templates and standard functioning methods and carry on to build upon current processes in preparation for the subsequent procurement of business office household furniture and other long term buys,” reads a joint statement from Armin Amrolia, Deputy City Manager and Performing Standard Supervisor of Actual Estate and Amenities Management, and Patrice Impey, the City’s Main Financial Officer and Common Supervisor of Finance, Risk, and Offer Chain Administration, in reaction to the report.

There will be a abide by-up at the semi-yearly OAG assembly.

With files from Sarah Grochowski.